Sharing and collaboration
Manage shares: counts, expiry, disabling, and deletion
Names stay fixed. Distinguish immediate switches from saved drafts without resetting usage or history ordering.
On this page
Canvas name, share name, and history ordering
Canvas title differs from a link's name, initially based on the title at creation. Share names are fixed after creation; later canvas renaming does not change existing links or participant labels.
Owner history sorts by initial creation time, newest first. Updating, disabling, enabling, or expiry does not reorder it. Summary time is creation; last-change time on Update describes edits, not sorting.
Expand the existing record to modify it. The main form creates another link, not overwrite history. A successful update retains the same URL.
Fixed names and immediate status switches. Expand details to edit settings; changes do not reorder creation history.
Actual interface · Tutorial example, not your accountEditable fields and when changes apply
Controls edit drafts. Update is disabled without changes. Failure leaves old settings effective. Expanded records save separately; collapsing or closing is not saving.
Disabled details are read-only with no Update. Re-enable before changes. Re-enabling neither extends lifetime nor clears usage. An enabled-but-expired record can adjust lifetime from original creation.
| Action/field | How it applies | Scope |
|---|---|---|
| Share name/creation time | Fixed after creation. | Original name and lifetime origin stay. |
| Disable/enable | Switch submits immediately; wait for success, no Update needed. | This link only; disabling releases unused dedicated funds and discards its unsaved draft. |
| Mode/lifetime | Edit enabled record and Update successfully. | This link's future access, not others. |
| Budget/funding/auto-replenish | Update; confirm funding adjustment when re-enabling requires it. | Recheck funds, reserve/release unused amounts; retain usage and accepted tasks. |
| Material access/scope | Update successfully. | Future library access for this link, not deletion of already-used canvas content. |
| People rules | Save people permissions separately. | All links of this canvas. |
| Delete share | Disable, wait for related settlement, then confirm deletion. | Permanent authorization/history deletion; old URL cannot return. |
Mode, lifetime, funding, budget, and resources belong to this record. Update below the captured area is still required. No usable link is shown.
Actual interface · Tutorial example, not your account20 records includes inactive history
Active, disabled, and expired share records all count toward the 20-per-canvas maximum. Disabling and expiry do not free slots.
Adjust/re-enable an existing link when appropriate rather than repeatedly create. Updating does not use another slot.
To free a slot, disable, wait for related tasks to settle, and permanently delete an unwanted record. Its URL/history cannot be restored.
Lifetime starts at first creation
A finite lifetime starts at this link's first creation. Disabling and enabling do not restart it.
A seven-day link disabled on day 3 and re-enabled on day 5 still expires on day 7. Extend its chosen term or set permanent if appropriate.
Extend an expired link and complete access/enabling checks. Link lifetime does not extend credit lifetime.
An active record cannot select a term already elapsed from creation. If dedicated funding is insufficient on re-enable, explicitly confirm the offered budget adjustment. Cancel does not change budget or silently switch to real-time.
Lifetime starts at creation
Different ways to end access
| Action | Effect | Continue? |
|---|---|---|
| Owner disables | Blocks new access/tasks; accepted tasks continue. | Re-enable with lifetime/account/funding checks. |
| Expiry | Blocks future access/actions. | Owner adjusts lifetime and passes checks. |
| Permanent share deletion | Irreversible link/history removal, not canvas deletion or erased consumption. Participant entries may show deleted. | Create a new share; old URL cannot revive. |
| Participant removes sidebar entry | Hides personal entry only, not owner content. | Rejoin a still-valid public URL. |
| Delete canvas/session | Source deletion affects sharing. | Follow source recovery; sharing cannot restore it. |
Review periodically
- Check editing links, people rules, and private additions to shared folders.
- Review unsettled tasks, usage, funds, and expiry before reducing or deleting.
- Owner-account restrictions cannot be bypassed by participant membership or payer choice.
- Unavailable entries do not retain source access. Download or back up long-term deliverables.